Trusted by Housing Associations, Local Authority Housing Teams and Housing Maintenance Businesses
Take control of supplier spend and contract compliance
With increasing regulatory scrutiny, housing providers must manage supplier relationships and contracts more effectively. Proactis SRM and Contract Management help you stay in control by monitoring supplier performance, identifying risk early, and ensuring purchases are made through approved suppliers at agreed rates via Guided Buying.
Integrated with a robust Procure-to-Pay (P2P) process, Proactis gives you real-time visibility of spend against budget, enabling smarter decisions, better forecasting and full auditability from sourcing to payment.
By automating tasks like PO approvals and invoice processing, you free up valuable time to focus on delivering quality homes, improving services and reinvesting in your communities.
Proactis helps you improve control, reduce risk and ensure every pound spent supports your strategic goals.
Modules
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Easily manage, monitor and communicate with your suppliers.
Streamline and standardise your sourcing processes to achieve greater value.
Drive maximum value from every supplier contract.
Enable staff to quickly find and buy what they need from approved suppliers.
Achieve greater control and visibility of your spend to take purchasing to the next level.
Streamline and future-proof invoice handling.
What Housing providers achieve with Proactis
Housing associations, local authority housing teams and housing maintenance businesses have used Proactis to automate AP processes, improve procurement compliance and control spend across complex operations.
500% increase in AP efficiency: from 20,000 to 100,000 invoices a month
Mears Group - a housing maintenance and repair business with 16,000 employees - implemented Proactis Invoice Capture integrated with SunSystems. Invoice processing volumes grew fivefold, from 20,000 to 100,000 invoices per month, without a proportional increase in AP headcount.
Increase in AP efficiency as invoice volumes scaled fivefold
66% improvement in AP process efficiency and £120k+ annual savings
Wigan Council deployed Proactis AP Automation to digitise invoice processing across the authority’s finance function. The result was a 66% improvement in AP process efficiency, £120,000+ in annual savings and a significant reduction in manual effort for the accounts payable team.
Improvement in AP process efficiency
95% of procurement activity through Proactis - compliance embedded across the authority
Caerphilly County Borough Council implemented Proactis Sourcing to bring structure and compliance to procurement activity across the authority. Today, 95% of all procurement activity runs through the Proactis platform - giving the council a consistent, auditable approach to sourcing and supplier management.
Of all procurement activity managed through the Proactis platform
Built to work with your existing ERP and Finance Systems
Resources and Guides
Explore practical insights, guidance, and real-world examples designed to help procurement and finance teams navigate complex challenges with confidence.
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Case StudyCare ProvidersAccounts PayableAP AutomationAvon and Wiltshire Mental Health Partnership NHS Trust extends Unit4 capabilities with Proactis Invoice Capture.
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NewsAccounts PayableAP AutomationBetfred unlocks a 47% AP efficiency improvement with AI powered by Proactis
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ProcurementSource-to-PayLocal GovernmentWebinar & On-DemandUnlocking Procurement Evolution: How Caerphilly Council evolved procurement to award winning recognition
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ProcurementWhitepaperSupplier Relationship ManagementSourcingContract ManagementUnlock true value with Source-to-Contract
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Case StudyHigher EducationProcure-to-PayMarketplaceProcurementAccounts PayableBright Horizons achieves total visibility of end-to-end procurement and spend with Proactis
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WhitepaperCFOProcurementAccounts PayableProcure-to-PayProcure-to-Pay: Unlock the full potential
Frequently asked questions
How does Proactis help Housing providers meet Procurement compliance requirements?
Proactis gives housing providers a structured, auditable process for sourcing, supplier management and purchasing - built around recognised procurement frameworks and best practice. Tendering, contract award and supplier onboarding all follow consistent, documented processes, making it straightforward to demonstrate compliance with the Social Housing (Regulation) Act 2023 and other regulatory requirements. Caerphilly County Borough Council now runs 95% of all procurement activity through the Proactis platform.
Can Proactis handle high invoice volumes as our maintenance activity grows?
Yes. Proactis AP Automation and Invoice Capture are designed to scale with your organisation. Mears Group - a housing maintenance business - grew invoice volumes from 20,000 to 100,000 per month without increasing AP headcount. The platform captures invoices in any format, validates them automatically and routes them through your existing approval workflows before posting to your finance system.
How does Proactis help control on-site purchasing and reduce maverick spend?
Proactis Marketplace provides a Guided Buying experience that directs maintenance and repair teams to approved suppliers and contract-priced items - removing the need to source ad hoc. Purchasing policies, approval limits and budget controls are enforced automatically, so finance and procurement teams get visibility of all committed spend in real time, regardless of where the purchase originates.
Is Proactis available on a Public Sector Procurement framework?
Yes. Proactis is available on the UK Government G-Cloud framework, which means housing associations and local authority housing teams can procure the platform directly without running a full tender process. We can provide framework details and help you understand the procurement route that works best for your organisation.
About us
Proactis has worked with finance and procurement teams for 30 years. We know what the problems look like - and what it takes to fix them.
Partners
We work with a network of trusted ERP partners who help you get Proactis running alongside your existing systems - and make sure it keeps working as your organisation evolves.
Customers
From day one through to long-term use, our team works alongside yours to make sure you get real value from the platform - not just a successful go-live.
Not sure where to start? Let's talk
You don't need a brief to speak to us. Tell us what's frustrating you right now and we'll have an honest conversation about how we can help.