Trusted by leading Property & Facilities Management organisations
Proactis and MRI: a connected solution for property businesses
Proactis has a strategic partnership with MRI Software, a leading property management platform. Together, the integration connects Source-to-Pay processes directly to property management workflows — giving Property and Facilities Management businesses a connected solution for spend control, supplier management and invoice processing, without running separate systems.
What Property & Facilities Management businesses achieve with Proactis
From global commercial real estate firms to housing maintenance businesses, Property and Facilities Management companies have used Proactis to control spend, automate processes and manage suppliers at scale.
Procurement visibility and spend control across 5,000+ properties
CBRE - one of the world’s largest commercial real estate and investment management businesses - uses Proactis Marketplace and spend analysis to manage procurement activity across more than 5,000 properties. The platform gives CBRE the control and visibility to enforce procurement policy at scale, while delivering value from every supplier relationship.
Properties managed through the Proactis platform
10,000+ purchase orders and 25,000+ invoices processed in the first year
British Land - a FTSE 100 commercial property company - deployed Proactis Purchase-to-Pay and Marketplace to bring structure and visibility to operational purchasing. In the first year alone, the platform handled 10,000+ purchase orders and 25,000+ invoices, connected to existing property management systems.
Invoices processed in the first year of deployment
500% increase in AP efficiency: from 20,000 to 100,000 invoices a month
Mears Group —-a housing maintenance and repair business with 16,000 employees - implemented Proactis Invoice Capture integrated with SunSystems. Invoice processing volumes grew fivefold, from 20,000 to 100,000 invoices per month, without a proportional increase in AP headcount.
Increase in AP efficiency as invoice volumes scaled fivefold
Modules
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Easily manage, monitor and communicate with your suppliers.
Streamline and standardise your sourcing processes to achieve greater value.
Drive maximum value from every supplier contract.
Enable staff to quickly find and buy what they need from approved suppliers.
Achieve greater control and visibility of your spend to take purchasing to the next level.
Streamline and future-proof invoice handling.
Smarter spend control across every site, contract and supplier
Proactis gives property and facilities management businesses a single platform to control purchasing across multiple locations, manage supplier and contract compliance, and process invoices without manual effort - however complex the portfolio.
Control purchasing across every site
Proactis Marketplace and Purchase-to-Pay direct on-site staff to approved suppliers and contracted pricing, wherever they are. Approval workflows and spending limits are enforced automatically — so procurement policies are followed consistently across every location, without requiring manual oversight from a central team.
Manage supplier relationships at scale
Proactis Supplier Management and Sourcing give procurement teams a structured process for qualifying, onboarding and monitoring suppliers - including service partner agreements. Risk assessments, compliance checks and performance data are centralised, so the team always knows which suppliers meet the required standards.
Keep contracts visible and active
Proactis Contract Management stores all agreements in a central repository, monitors renewal dates and links contract terms to the buying process. Across a large property portfolio, this means no lapsed contracts, no duplicate agreements and no spend outside agreed terms.
Automate invoice processing across the portfolio
Proactis AP Automation captures and processes invoices from all suppliers - regardless of format — and feeds validated eInvoices directly into your finance system. High invoice volumes from multiple sites and service partners are handled without a proportional increase in AP headcount.
Resources and Guides
Explore practical insights, guidance, and real-world examples designed to help procurement and finance teams navigate complex challenges with confidence.
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Case StudyCare ProvidersAccounts PayableAP AutomationAvon and Wiltshire Mental Health Partnership NHS Trust extends Unit4 capabilities with Proactis Invoice Capture.
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NewsAccounts PayableAP AutomationBetfred unlocks a 47% AP efficiency improvement with AI powered by Proactis
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ProcurementSource-to-PayLocal GovernmentWebinar & On-DemandUnlocking Procurement Evolution: How Caerphilly Council evolved procurement to award winning recognition
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ProcurementWhitepaperSupplier Relationship ManagementSourcingContract ManagementUnlock true value with Source-to-Contract
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Case StudyHigher EducationProcure-to-PayMarketplaceProcurementAccounts PayableBright Horizons achieves total visibility of end-to-end procurement and spend with Proactis
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WhitepaperCFOProcurementAccounts PayableProcure-to-PayProcure-to-Pay: Unlock the full potential
Frequently asked questions
How does Proactis help manage spend across multiple sites?
Proactis connects all purchasing activity - across every site, location and business unit — through a single platform. On-site staff are directed to approved suppliers and contracted pricing, approval workflows enforce spending limits automatically, and finance teams get a consolidated view of all commitments in real time. CBRE uses Proactis to manage procurement across more than 5,000 properties worldwide.
Can Proactis integrate with MRI and other property management systems?
Yes. Proactis has a strategic partnership with MRI Software and integrates directly with MRI’s property management platform. Proactis is also system-agnostic and integrates with all major ERP and finance systems, so procurement and AP data flows into your existing technology without rekeying or manual handovers.
How does Proactis help with supplier compliance and sustainability?
Proactis Supplier Management gives procurement teams a structured process for qualifying, onboarding and monitoring suppliers - including capturing ESG data, insurance, accreditations and compliance certificates. Sourcing tools enforce your selection criteria before suppliers are approved, and ongoing monitoring flags any changes to compliance status. This gives property businesses the supplier data they need to meet tenant, regulatory and sustainability requirements.
Does Proactis work for businesses with complex, multi-entity structures?
Yes. Proactis is designed for mid-to-large organisations with multiple business units, cost centres and approval structures. The platform supports complex organisational hierarchies, separate budget authorities and consolidated reporting - so procurement controls can be tailored to each part of the business while finance retains a single, accurate view of all spend.
About us
Proactis has worked with finance and procurement teams for 30 years. We know what the problems look like - and what it takes to fix them.
Partners
We work with a network of trusted ERP partners who help you get Proactis running alongside your existing systems - and make sure it keeps working as your organisation evolves.
Customers
From day one through to long-term use, our team works alongside yours to make sure you get real value from the platform - not just a successful go-live.
Not sure where to start? Let's talk
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