The challenge
Why so many organisations are flying blind on spend
In most organisations, the full picture of what has been spent - and what has been committed - only becomes clear when invoices arrive. By then, budgets have already been exceeded, savings opportunities have been missed and the damage is done.
The root cause is almost always the same: procurement and finance activity is fragmented across departments, systems and locations that do not talk to each other. Purchasing happens in one place, approvals in another, invoice processing somewhere else. Nobody has a single, accurate view.
Without consolidated spend visibility, it is difficult to make good decisions, hold departments accountable, demonstrate value to leadership or identify where costs can be reduced. Finance and procurement teams are left reporting on what has already happened, rather than managing what is happening now.
The solution
Make the right way to buy the easy way to buy
Proactis Marketplace gives every member of your organisation - from finance and procurement teams to on-site staff, faculty members and operational teams - a simple, guided buying experience that channels purchasing to approved suppliers and negotiated contracts.
The experience is designed to feel familiar, not bureaucratic. Staff find what they need and are directed to the right supplier, at the right price, through the right process - without needing to know the procurement policy behind it.
Approval workflows and spending limits are enforced automatically, so compliant purchasing happens as a matter of course.
Four ways Proactis drives greater spend visibility
Committed spend visible before the invoice arrives
Every purchase order raised through Proactis creates an immediate commitment against the relevant budget.
Finance teams can see what has been committed - not just what has been invoiced - giving them an accurate picture of true financial exposure at any point in the month. Budget surprises become the exception rather than the rule.
Built to work with your existing ERP and Finance Systems
A foundation for every other procurement improvement
Spend visibility is not just a reporting problem - it is the foundation that every other procurement improvement depends on. Without knowing what is being spent, where and with whom, it is impossible to reduce costs, improve compliance or make a compelling case for investment in procurement.
For many organisations, improving spend visibility is the starting point of a broader Source-to-Pay journey. And because Proactis is modular, you can begin with the solution that closes the biggest gap - whether that is Purchase-to-Pay, AP Automation or spend reporting - and build from there at your own pace.
Modules
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Proven outcomes from organisations like yours
Straight-through invoice processing and full spend visibility with Proactis and Unit4
Warwickshire County Council implemented Proactis Invoice Capture integrated with Unit4 to digitise invoice processing and gain real-time visibility of invoice status across the authority. The result was a dramatic reduction in administration time, a vastly reduced paper trail and the consolidated invoice visibility that the finance team had been working towards.
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Resources and Guides
Explore practical insights, guidance, and real-world examples designed to help procurement and finance teams navigate complex challenges with confidence.
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Case StudyCare ProvidersAccounts PayableAP AutomationAvon and Wiltshire Mental Health Partnership NHS Trust extends Unit4 capabilities with Proactis Invoice Capture.
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NewsAccounts PayableAP AutomationBetfred unlocks a 47% AP efficiency improvement with AI powered by Proactis
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ProcurementSource-to-PayLocal GovernmentWebinar & On-DemandUnlocking Procurement Evolution: How Caerphilly Council evolved procurement to award winning recognition
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ProcurementWhitepaperSupplier Relationship ManagementSourcingContract ManagementUnlock true value with Source-to-Contract
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Case StudyHigher EducationProcure-to-PayMarketplaceProcurementAccounts PayableBright Horizons achieves total visibility of end-to-end procurement and spend with Proactis
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WhitepaperCFOProcurementAccounts PayableProcure-to-PayProcure-to-Pay: Unlock the full potential
Partners
Our partners help organisations integrate Proactis into their wider technology landscape, supporting implementation, integration, and long-term success.
About Us
With deep sector experience and a focus on governance, Proactis supports organisations that need confidence, control, and long-term reliability in how spend is managed.
Customers
From onboarding and training to ongoing support, Proactis helps procurement and finance teams adopt the platform effectively and use it with confidence.
Not sure where to start? Let's talk
You don't need a brief to speak to us. Tell us what's frustrating you right now and we'll have an honest conversation about how we can help.