Structured buying across your entire organisation
Proactis Marketplace brings together approved suppliers, negotiated pricing and buying policies in one place. Employees get a buying experience they recognise, and procurement teams get full visibility of everything being spent.
Enable employees to buy the right way
Marketplace gives employees a retail-style buying experience with access to approved supplier catalogues, contract-priced items and pre-qualified providers.
When buying is easy and intuitive, employees choose the right route naturally - reducing off-contract purchases and the risk that comes with them.
Built to work with your existing ERP and Finance Systems
Why procurement teams choose Proactis Marketplace
Proactis Marketplace makes it easy for employees to buy from the right suppliers, at the right price, every time - without adding complexity for the teams managing procurement.
Employees search, compare and order from approved catalogues through an interface they already know how to use. The easier it is to buy on-contract, the more often employees do.
By making approved channels the default, Marketplace reduces maverick spend and increases the proportion of purchases covered by negotiated contracts. Finance teams get better visibility and fewer month-end surprises.
Suppliers update their own pricing, products and catalogue content directly. This keeps your marketplace accurate with minimal effort from your team and reduces the admin burden on both sides.
Marketplace connects directly to your ERP and finance systems, so purchase orders flow through automatically. No rekeying, no manual handovers and no delays between order and payment.
With Proactis Marketplace you can
Buy on contract
Give employees a single approved buying channel
Employees search and purchase from approved supplier catalogues through one platform - no need to go off-contract to find what they need.
Purchase requests are routed automatically for approval, with full visibility for procurement and finance teams.
Guide purchasing
Direct every employee to the right supplier
Guided buying steers employees toward preferred suppliers and contract-priced items before they can look elsewhere.
Define your rules once and Marketplace enforces them automatically - reducing maverick spend without adding friction to the buying process.
Manage catalogues
Maintain accurate catalogues with minimal effort
Upload supplier catalogues in bulk, edit content offline and publish updates in minutes.
Suppliers can also manage their own content directly, so your catalogue stays current without placing extra demands on your team.
Control compliance
Keep every purchase policy-compliant
Approval workflows, spending limits and preferred supplier rules are embedded in the buying process.
Procurement teams define the controls, and employees follow them naturally - because the system makes compliance the easiest path.
Track spend
Get full visibility of every purchase
Every order placed through Marketplace is tracked, categorised and visible to procurement and finance teams in real time.
Budget conversations are backed by accurate data, not estimates.
Proven outcomes from organisations like yours
Finance and procurement teams across manufacturing, higher education and the public sector have used Proactis Marketplace to bring more spend under control. These are three of their results.
12,000+ annual orders with close to 100% straight-through processing
Leeds Beckett University needed a purchasing platform that could handle high order volumes without adding administrative burden. Proactis Marketplace delivered 12,000+ orders a year with close to 100% straight-through invoice processing - freeing the team from manual handling.
Straight-through invoice processing on 12,000+ annual orders
22,000+ Annual Catalogue Orders Across 60+ Countries
Bombardier Transportation manages procurement for 60,000+ employees across 60 countries, with multiple ERPs and complex supply chains. Proactis Marketplace consolidated purchasing across 9,444 users, delivering 22,000+ catalogue orders annually through a single platform.
Annual catalogue orders placed across 9,444 users
32,000+ annual orders worth £6m+ through one platform
Newcastle University placed 32,000+ orders worth more than £6m annually through Proactis Marketplace, across 71 approved supplier catalogues. A single, structured buying channel replaced fragmented purchasing and gave procurement full visibility of institutional spend.
Annual spend managed through a single marketplace platform
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Frequently asked questions
See how organisations across public and private sectors use Proactis to improve control, strengthen compliance, and gain clear visibility over procurement and spend.
What is a Procurement Marketplace?
procurement marketplace is a centrally managed buying platform that gives employees access to approved supplier catalogues, contract-priced items and pre-qualified providers.
It works like a familiar online shop, but with your organisation’s purchasing policies built in - so employees can find and buy what they need quickly, without going off-contract.
The result is more spend under management, less maverick purchasing and better visibility for finance teams.
How does a Marketplace reduce maverick spend?
Maverick spend happens when employees buy outside agreed channels - often because those channels are hard to use or hard to find.
A marketplace removes that friction by making the approved route the easiest route.
When employees can search, compare and order from approved suppliers in one place, on-contract purchasing becomes the default rather than the exception. Newcastle University placed 32,000+ orders worth £6m+ annually through a single Proactis Marketplace platform.
Can suppliers manage their own catalogue content?
Yes. Proactis Marketplace supports supplier self-service, allowing suppliers to update their own pricing, products and catalogue content directly.
This keeps your catalogue accurate without placing extra demands on your procurement team, and gives suppliers a direct channel to keep buyers informed of any changes.
Real-time updates mean buyers always work from the most current information.
Explore the full suite of Proactis solutions
Sourcing
Find the right suppliers before adding them to your marketplace. Proactis Sourcing gives you a structured process for qualification, competitive bidding and contract award.
Contract Management
Make sure marketplace purchases stay within agreed terms. Proactis Contract Management gives you full visibility of every active contract, its value and its renewal date - so nothing lapses unnoticed.
Supplier Management
Know who you’re buying from before they appear in your catalogue. Proactis Supplier Management keeps supplier data accurate, risk assessments current and onboarding fast.
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