Solutions made for your business
For 30 years, we've given CFOs visibility and control over indirect spend - without adding complexity. You know exactly what's being spent, by whom, and where to act.
Increase visibility of spend
Proactis consolidates spend data from every department and supplier into one real-time view - not just at month-end.
Your team sees exactly what's being spent by category and supplier, with the insight to rationalise costs and negotiate better terms.
Modular Source-to-Pay Solutions
Be in control - from source, to pay with Proactis' modular platform, enabling customers to evolve every part of the spend management process.
Easily manage, monitor and communicate with your suppliers.
Streamline and standardise your sourcing processes to achieve greater value.
Drive maximum value from every supplier contract.
Enable staff to quickly find and buy what they need, from approved suppliers.
Achieve greater control and visibility of your spend to take your purchasing to the next level.
Streamline and future-proof invoice handling.
Proven outcomes from organisations like yours
Finance leaders have brought us the same problems for 30 years: spend they can't see, invoices that pile up, month-ends that don't close. We solve them.
Scaling invoice volumes without adding headcount
As invoice volumes grew, Screwfix needed an AP process that could scale without extra resource. Proactis delivered £100k+ in annual savings while handling 35% more invoices with the same team.
Annual AP savings, with 35% more invoices processed by the same team
Cutting AP Costs by 60% across 12 nuclear sites
Nuclear Restoration Services manages decommissioning across 12 UK sites - an environment where late payments carry real consequences. Proactis cut AP costs by 60% and improved on-time payment rates to 95%.
Reduction in AP costs
Full visibility over £100m of corporate expenditure
Managing spend across a police authority covering England and Wales means financial control isn't optional. Proactis gave the finance team 100% visibility of £100m in corporate expenditure - across every department, in real time.
Visibility of £100m corporate expenditure
Built to work with your existing ERP and Finance Systems
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Resources and Guides
Explore practical insights, guidance, and real-world examples designed to help procurement and finance teams navigate complex challenges with confidence.
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Case StudyCare ProvidersAccounts PayableAP AutomationAvon and Wiltshire Mental Health Partnership NHS Trust extends Unit4 capabilities with Proactis Invoice Capture.
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NewsAccounts PayableAP AutomationBetfred unlocks a 47% AP efficiency improvement with AI powered by Proactis
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ProcurementSource-to-PayLocal GovernmentWebinar & On-DemandUnlocking Procurement Evolution: How Caerphilly Council evolved procurement to award winning recognition
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ProcurementWhitepaperSupplier Relationship ManagementSourcingContract ManagementUnlock true value with Source-to-Contract
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Case StudyHigher EducationProcure-to-PayMarketplaceProcurementAccounts PayableBright Horizons achieves total visibility of end-to-end procurement and spend with Proactis
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WhitepaperCFOProcurementAccounts PayableProcure-to-PayProcure-to-Pay: Unlock the full potential
Frequently asked questions
See how organisations across public and private sectors use Proactis to improve control, strengthen compliance, and gain clear visibility over procurement and spend.
How does Proactis help finance professionals?
Proactis gives finance teams visibility and control over how their organisation spends money — from invoice processing to spend analysis. Key capabilities include:
Invoice processing that reduces manual work and improves accuracy.
Purchasing controls that enforce policy and create a complete audit trail.
Spend analysis that gives your team the data to negotiate better and plan with confidence.
Will Proactis integrate with our existing systems?
Yes. Proactis integrates with the ERP and finance systems most organisations already use - including SAP, Unit4 and Infor.
Your existing data stays where it is; we connect to it rather than replace it.
How quickly will we see results?
Most finance teams see improvements within the first few months - faster invoice processing, better spend visibility and fewer manual interventions at month-end.
The pace depends on your starting point, but we agree clear milestones before we begin.
Partners
We work with a network of trusted ERP partners who help you get Proactis running alongside your existing systems - and make sure it keeps working as your organisation evolves.
About us
Proactis has worked with finance and procurement teams for 30 years. We know what the problems look like - and what it takes to fix them.
Customers
From day one through to long-term use, our team works alongside yours to make sure you get real value from the platform - not just a successful go-live.
Not sure where to start? Let's talk
You don't need a brief to speak to us. Tell us what's frustrating you right now and we'll have an honest conversation about how we can help.