Sourcing that covers every stage, from requirement to award
From simple quotations to complex multi-stage tenders, Proactis handles the full sourcing lifecycle in one structured environment.
Structured sourcing, better outcomes
Proactis Sourcing gives procurement teams a clear, repeatable process for qualifying suppliers, issuing RFx documents and evaluating responses. The result is faster decisions, stronger compliance and better value from every sourcing event.
Built to work with your existing ERP and Finance Systems
Why Procurement teams choose Proactis Sourcing
Proactis Sourcing is built for the way procurement teams actually work - flexible enough for any sourcing event, structured enough to keep every process consistent and compliant.
Guide suppliers through qualification in the most efficient way possible, capturing all relevant data automatically. No manual chasing, no gaps in the audit trail.
Compare supplier responses objectively using structured scoring criteria. Every decision is traceable and defensible.
Run RFIs, RFPs, RFQs and eAuctions from a single platform. Suppliers respond through the system, making comparison simple and negotiation more effective.
Once you’ve selected a supplier, the winning proposal converts into an order or contract automatically. No rekeying, no delays.
With Proactis Sourcing you can
Manage events
Run every sourcing event as a project
Define stages, assign ownership and track progress across every sourcing event from a single dashboard. You always know where things stand and when they’ll be completed.
Qualify suppliers
Qualify suppliers faster and more consistently
The system guides you through supplier qualification step by step, capturing all relevant data as you go. The process is transparent, objective and fully auditable.
Evaluate responses
Score and compare responses objectively
Define your selection criteria, weight your questions and let the system score responses automatically. You can confidently select the right supplier with a clear rationale behind every decision.
Negotiate online
Negotiate with multiple suppliers simultaneously
Run eAuctions to create competitive tension and achieve better pricing. Once you’ve selected a supplier, the winning bid converts to a contract or order automatically.
Dynamic purchasing
Use dynamic purchasing systems for ongoing value
Go beyond static framework contracts. With Proactis DPS, new suppliers can join at any time and respond to your needs quickly - so you always get the best value the market can offer.
Proven outcomes from organisations like yours
We work with procurement and finance teams across the public and private sector. These are the results they've achieved using Proactis Sourcing.
£588,000 in Annual Savings on Transport Contracts
Cardiff Council needed to reduce costs on passenger transport contracts while maintaining service quality. Proactis Sourcing delivered £588,000 in annualised savings through structured competitive bidding and eAuctions.
Annualised savings on passenger transport contracts
Sourcing Projects Reduced From Months to Two Weeks
Hoyer Group operates bulk logistics across 115+ countries with 6,100 employees. Proactis Sourcing reduced sourcing project timelines from months to just two weeks, giving procurement teams the speed to respond to business needs.
Sourcing cycle time, reduced from months
95% of Procurement Activity Through a Single Platform
Caerphilly County Borough Council manages procurement for 8,700 employees across local government services. Proactis Sourcing brought 95% of procurement activity into a single, structured process - improving compliance and reducing maverick spend.
Of procurement activity managed through Proactis Sourcing
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Frequently Asked Questions
See how organisations across public and private sectors use Proactis to improve control, strengthen compliance, and gain clear visibility over procurement and spend.
What types of Sourcing events can Proactis handle?
Everything from simple quotation requests to complex multi-stage tenders, RFIs, RFPs, RFQs and eAuctions.
The platform also supports Dynamic Purchasing Systems (DPS), which allow new suppliers to join at any time - so you’re not locked into static framework contracts.
How does Proactis Sourcing improve compliance?
Every step of the sourcing process is structured, auditable and traceable. Supplier qualification, response scoring and contract award all follow a defined workflow, so you can demonstrate the validity of every decision if challenged.
Can Proactis Sourcing reduce our costs?
Yes. Competitive bidding tools like eAuctions create real price tension, and structured evaluation ensures you’re comparing on value, not just cost.
City of Cardiff Council saved £588,000 annually on transport contracts using Proactis Sourcing.
Explore the full suite of Proactis solutions
Sourcing
Find the right suppliers before adding them to your marketplace. Proactis Sourcing gives you a structured process for qualification, competitive bidding and contract award.
Contract management
Turn supplier agreements into active contracts with full visibility of terms, value and renewal dates. Proactis Contract Management ensures no agreement lapses unnoticed.
Purchase-to-pay
Connect contract management to the full purchase-to-pay cycle. Proactis P2P routes approvals, enforces budgets and ensures every order and invoice flows through to payment in line with your contracts.
Supplier Management
Know who you’re buying from before they appear in your catalogue. Proactis Supplier Management keeps supplier data accurate, risk assessments current and onboarding fast.
Marketplace
Once suppliers are approved, give employees a single place to buy from them. Proactis Marketplace directs every purchase to approved suppliers and contract-priced items.
Not sure where to start? Let's talk
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