One place to manage every contract, across every department
Proactis Contract Management brings all your agreements into one central repository - with real-time visibility of key dates, financial liabilities and compliance status. Procurement and finance teams always know what contracts are in place, what they cover and when they need to act.
See every contract in one place
Contracts scattered across shared drives, inboxes and filing cabinets create risk. Proactis Contract Management stores every agreement in a single, searchable repository - giving procurement and finance teams an accurate, up-to-date view of all contractual commitments and their current status.
Built to work with your existing ERP and Finance Systems
Why organisations manage contracts with Proactis
Proactis Contract Management gives you the visibility and control to get more value from every contract your organisation holds - without increasing the workload on your team.
All contracts, in one place, with a consistent structure. Your team can find any agreement in seconds - and get a consolidated view of total liabilities, active contracts and upcoming renewals at any time.
The system monitors contract dates and sends alerts when action is required. Renewals, compliance checks and review dates are flagged automatically - so nothing slips through unnoticed.
Contract terms are linked directly to the buying process, so employees always see applicable agreements when they raise orders. Purchases stay on-contract without relying on buyers to find and check the right terms manually.
Finance teams get a clear picture of contractual obligations and financial exposure at any point. Recurring commitments such as leases, maintenance costs and service agreements are tracked and accounted for in full.
Everything you need to manage contracts from award to renewal
Whether you manage 50 contracts or 5,000, Proactis gives you the structure, visibility and control to stay on top of every agreement - and extract the full value from every deal your team has negotiated.
With Proactis Contract Management you can
Centralise contracts
Store every agreement in one searchable repository
All contract types - supplier agreements, leases, service contracts and recurring commitments - are stored in a single, structured repository. Your team can search, retrieve and review any contract in seconds, with full version control and a clear audit trail.
Automate alerts
Get ahead of every renewal, review and compliance deadline
Define the notice periods and review dates that matter to your organisation, and let the system do the rest. Automated alerts notify the right people at the right time - eliminating missed renewals, unexpected auto-extensions and last-minute scrambles.
Monitor compliance
Know that every purchase aligns with your contracts
Proactis links contracts directly to the buying process. When employees raise purchase orders, the system surfaces applicable agreements, approved suppliers and contracted pricing - so spend stays on-contract without requiring manual checks.
Track performance
Measure how well suppliers are delivering against agreed terms
Purchase and delivery activity is automatically captured against each contract, giving procurement teams a clear view of supplier performance. Identify underperforming agreements early and go into renegotiations with accurate data.
Manage liabilities
Get a clear picture of every financial commitment
Recurring obligations such as leases, maintenance contracts and managed services are tracked and monitored in full. Finance teams always have an accurate view of forward commitments - supporting better planning and fewer end-of-year surprises.
Proven outcomes from organisations like yours
Organisations in local government, higher education and logistics have used Proactis Contract Management to bring order, visibility and control to their contract portfolios. These are three of their results.
233 contracts centrally managed with full visibility
London Borough of Bexley used Proactis Contract Management to bring all their agreements into a single, structured repository. With 233 contracts now centrally managed, the procurement team has full visibility of commitments, key dates and compliance status across the organisation.
Contracts centrally managed with full visibility
Improving spend visibility and control across a complex organisation
University of Sussex implemented Proactis Contract Management alongside Sourcing, Marketplace and Invoice Capture to create a fully digitised procurement and AP function. The result is a connected, compliant process - from contract award through to payment - with no manual handovers.
End-to-end procurement and AP fully digitised
Sourcing projects completed in 2 weeks instead of months
Hoyer Group - a global bulk logistics provider managing £1.2bn in annual spend - deployed Proactis across Sourcing, Contract Management and Supplier Management. Projects that previously took months to complete are now delivered in as little as two weeks.
Time to complete sourcing projects, down from months
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Frequently asked questions
See how organisations across public and private sectors use Proactis to improve control, strengthen compliance, and gain clear visibility over procurement and spend.
What is contract management software?
Contract management software gives organisations a central, structured place to store and manage all supplier agreements. It ensures contracts are applied consistently when purchases are made, monitors key dates and obligations, and captures purchase and delivery activity for performance tracking.
Without it, contracts are often filed inconsistently, renewal dates are missed and buyers have no visibility of agreed terms at the point of purchase - meaning negotiated value goes unrealised.
What problems does contract management solve?
The most common contract management problems are: contracts stored in different places with no consolidated view of liabilities; missed renewal dates leading to unwanted auto-extensions; buyers purchasing off-contract because they have no visibility of agreements; and no mechanism to track whether suppliers are actually delivering what was agreed.
Proactis Contract Management addresses each of these with a central repository, automated alerts, purchasing integration and automatic performance data capture.
What are the benefits of a contract management system?
A contract management system increases the proportion of spend covered by negotiated agreements, reduces the risk of missed renewals and non-compliance, and gives finance teams a clear picture of all contractual liabilities.
London Borough of Bexley now manages 233 contracts centrally with full visibility of commitments, key dates and compliance status - a level of control that is not achievable through manual processes or dispersed document storage.
Explore the full suite of Proactis solutions
Supplier Management
Know who you’re buying from before they appear in your catalogue. Proactis Supplier Management keeps supplier data accurate, risk assessments current and onboarding fast.
Sourcing
Find the right suppliers before adding them to your marketplace. Proactis Sourcing gives you a structured process for qualification, competitive bidding and contract award.
Purchase-to-pay
Connect contract management to the full purchase-to-pay cycle. Proactis P2P routes approvals, enforces budgets and ensures every order and invoice flows through to payment in line with your contracts.
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