Trusted by leading Local Governments
UK Procurement Act compliant
Proactis has supported public sector procurement for over 25 years — and our platform is already aligned with the transparency, notice and contract management requirements introduced by the Procurement Act 2023.
Local authorities can use Proactis to meet their new obligations without retrofitting existing processes, and our team can help map your current workflows against the Act’s requirements to identify any gaps.
Built to work with your existing ERP and Finance Systems
What Local Authorities achieve with Proactis
Local Authorities across the UK have used Proactis to automate invoice processing, improve procurement compliance and gain real-time visibility of spend - delivering measurable savings and stronger governance.
66% improvement in AP process efficiency and £120k+ annual savings
Wigan Council deployed Proactis AP Automation integrated with Unit4 Business World to centralise accounts payable and automate the Purchase-to-Pay process. The result was a 66% improvement in AP process efficiency and £120,000+ in annual savings - achieved without a proportional increase in finance headcount.
Improvement in AP process efficiency
95% of all procurement activity managed through Proactis
Caerphilly County Borough Council implemented Proactis Sourcing to build an end-to-end procurement process and gain complete visibility and control of spend across the authority. Today, 95% of all procurement activity runs through the Proactis platform - delivering the consistent, auditable approach to sourcing and supplier management the council had long been working towards.
of all procurement activity managed through the Proactis platform
66% improvement in AP process efficiency and £120k+ annual savings
Wigan Council deployed Proactis AP Automation integrated with Unit4 Business World to centralise accounts payable and automate the Purchase-to-Pay process. The result was a 66% improvement in AP process efficiency and £120,000+ in annual savings - achieved without a proportional increase in finance headcount.
Reduction in invoice processing time
Modules
Every sector faces different pressures - from regulation to supplier complexity. Proactis supports procurement and finance teams with solutions that adapt to how your organisation works
Easily manage, monitor and communicate with your suppliers.
Streamline and standardise your sourcing processes to achieve greater value.
Drive maximum value from every supplier contract.
Enable staff to quickly find and buy what they need from approved suppliers.
Achieve greater control and visibility of your spend to take purchasing to the next level.
Streamline and future-proof invoice handling.
Built for the pressures of Local Government Procurement
Proactis gives local authorities a single platform to standardise procurement, automate invoice processing, manage supplier compliance and meet the requirements of the Procurement Act 2023 - without replacing the ERP systems already in place.
Standardise purchasing across every department
Proactis Marketplace gives council staff a Guided Buying experience that directs them to approved suppliers, frameworks and contract-priced catalogues - making compliant purchasing the path of least resistance.
Approval workflows and spending controls are enforced automatically across every department, giving procurement and finance teams consolidated visibility of all committed spend.
Automate invoice processing and hit payment targets
Proactis AP Automation and Invoice Capture enable 100% digital invoice receipt and processing - automatically capturing, validating and routing invoices through the appropriate approval workflow before posting to your finance system.
Manual effort is dramatically reduced, processing times improve and the authority can meet payment performance targets without increasing AP headcount.
Embed ESG and social value into procurement
Proactis Supplier Management gives local authorities a consistent, auditable process for capturing supplier ESG credentials, issuing policy communications and collecting self-certifications - all in one place.
Social value commitments and local supplier engagement can be built into the sourcing and onboarding process, making it easier to demonstrate community impact and meet sustainability obligations.
Resources and Guides
Explore practical insights, guidance, and real-world examples designed to help procurement and finance teams navigate complex challenges with confidence.
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Case StudyCare ProvidersAccounts PayableAP AutomationAvon and Wiltshire Mental Health Partnership NHS Trust extends Unit4 capabilities with Proactis Invoice Capture.
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NewsAccounts PayableAP AutomationBetfred unlocks a 47% AP efficiency improvement with AI powered by Proactis
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ProcurementSource-to-PayLocal GovernmentWebinar & On-DemandUnlocking Procurement Evolution: How Caerphilly Council evolved procurement to award winning recognition
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ProcurementWhitepaperSupplier Relationship ManagementSourcingContract ManagementUnlock true value with Source-to-Contract
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Case StudyHigher EducationProcure-to-PayMarketplaceProcurementAccounts PayableBright Horizons achieves total visibility of end-to-end procurement and spend with Proactis
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WhitepaperCFOProcurementAccounts PayableProcure-to-PayProcure-to-Pay: Unlock the full potential
Frequently asked questions
How does Proactis help local authorities comply with the Procurement Act 2023?
Proactis has supported public sector procurement for over 25 years and our platform is already aligned with the key requirements of the Procurement Act 2023 - including enhanced transparency, new notice obligations and stronger contract management expectations.
Our team can work with your procurement function to review your current processes against the Act’s requirements and identify where Proactis can close any gaps.
Can Proactis integrate with our existing ERP system?
Yes. Proactis is system-agnostic and integrates with all major ERP and finance systems used in local government, including Unit4, SAP, Oracle and others.
Our integration approach is designed to add targeted procurement and AP capability around your existing core system - so you get the additional functionality you need without replacing what is already in place.
Wigan Council integrated Proactis with Unit4 Business World to deliver 66% AP efficiency improvements.
Is Proactis available on a public sector procurement framework?
Yes. Proactis is available on the UK Government G-Cloud framework, making it straightforward for local authorities to procure the platform without running a full tender process.
We can provide framework details and help you identify the right procurement route for your authority.
How does the Proactis Dynamic Purchasing System work for local government?
The Proactis DPS capability allows local authorities to set up open, ongoing purchasing systems where suppliers can apply to join at any time - going beyond the limitations of static framework contracts.
Once accepted, suppliers can quickly respond to the authority’s requirements, increasing competition and driving better value. City of Cardiff Council used Proactis to establish a DPS that saw over 60 local providers register within weeks of launch.
About us
Proactis has worked with finance and procurement teams for 30 years. We know what the problems look like - and what it takes to fix them.
Partners
We work with a network of trusted ERP partners who help you get Proactis running alongside your existing systems - and make sure it keeps working as your organisation evolves.
Customers
From day one through to long-term use, our team works alongside yours to make sure you get real value from the platform - not just a successful go-live.
Not sure where to start? Let's talk
You don't need a brief to speak to us. Tell us what's frustrating you right now and we'll have an honest conversation about how we can help.