Automating your invoice processing offers many benefits when it comes to efficiency and cost savings
Unlock the strategic value of Accounts Payable
Your organisation processes large numbers of purchase invoices every year. Dealing with every invoice manually is a labour-intensive and error-prone process that can lead to a lag quite quickly. Particularly when invoices get lost, or if it is unclear who has made the requisition or when there is a need to speed up payment of a particular invoice. Unnecessary delays can lead to penalties for late payment and missing out on payment discounts.
Modules for Accounts Payable
Take control of your spend and optimise transactional processing.
Streamline and future-proof invoice handling.
Extract data from invoices for greater efficiency and accuracy.
Effortless invoice capture made possible.
Achieve greater control and visibility of your spend to take your purchasing to the next level.
Enable staff to quickly find and buy what they need, from approved suppliers.
Proven outcomes from organisations like yours
Screwfix achieves annual AP savings
"Despite invoice volumes growing substantially, we have managed to transform AP by streamlining people, process and technology to support best practice. With Proactis, we are achieving over £100,000 efficiency and productivity savings per annum." - Director of Operational Finance, Screwfix
Annual AP Savings
Wigan council improved AP efficiency
"We were upgrading our Unit4 Business World ERP system and centralising our Accounts Payable function with the aim of automating our Purchase-to-Pay process, which was drawn out and dominated by paper and inefficient manual methods. The Proactis solution integrated well with our Unit4 Business World system to deliver efficiency savings of over 66%." - Strategic Finance Manager, Wigan Council
AP efficiency savings
Bedford Borough Council reduces invoice processing time
“During implementation, the Proactis team were superb. They displayed complete knowledge about the software, but also took time to learn about our requirements. If we had any questions, they were available. Since going live, we are still in regular contact and Proactis is happy to help, and our queries are answered within 24 hours.” - Management Accountant, Bedford Borough Council
Saving in invoice processing time
We can help with your immediate priorities and work with you to:
Speed up and improve your Accounts Payable process by fully automating invoice approval, matching and workflow using a single system.
Make processing hands-free, and paper-free - invoice receipt, review, matching and approval can be automated, saving hours for your staff, while stopping fraud and error.
Dramatically reduce the number of invoices requiring manual validation with automation.
Reduce the effort required within AP to resolve discrepancies using electronic workflow, and eliminate resource-intensive tasks and administration work.
Process all your invoices quickly and accurately, link them to your financial system, deliver them to the correct budget holder for approval, pay them and archive them - supporting 100% digital invoicing.
Gain insight into and total control over your invoice.
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Resources and Guides
Explore practical insights, guidance, and real-world examples designed to help procurement and finance teams navigate complex challenges with confidence.
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Case StudyCare ProvidersAccounts PayableAP AutomationAvon and Wiltshire Mental Health Partnership NHS Trust extends Unit4 capabilities with Proactis Invoice Capture.
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WhitepaperCFONavigating spend control transformation
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WhitepaperAccounts PayableAP AutomationA step-by-step guide to invoice automation
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WhitepaperCFOProcure-to-PayP2P: Get a handle on how your organisation really buys goods and services
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WhitepaperAccounts PayableAP AutomationHow to cut costs and improve invoice processing efficiency: Accounts Payable
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WhitepaperAccounts PayableAP AutomationProcurementProcure-to-PayPurchasing and Accounts Payable Assessment Toolkit
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WhitepaperAccounts PayableAP AutomationeInvoicing: How electronic invoicing is living up to the promise of substaintial savings
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WhitepaperAccounts PayableAP AutomationNext Generation Accounts Payable
Frequently asked questions
How does AP Automation help with eInvoicing?
You can transform paper and PDF invoices into ready-to-process electronic invoices. A scanned image of the document is created, all necessary information extracted, electronic record and electronic image of the invoice created. Manual invoice coding is eliminated, exception handling is reduced and the resulting electronic invoice record can be automatically matched and approved.
Paper invoices are eliminated from your invoicing process, regardless of the type and size of your suppliers. It doesn't matter if they are high or low volume suppliers - there is a suitable method of invoicing for everyone. AP software can capture not only paper invoices, but also common e-invoice formats such as XML or UBL 2.0 and transfer them to your target system in the desired format.
What is Accounts Payable Automation?
Accounts Payable Automation, or AP automation, is the handling of accounts payable processes digitally using technology, rather than manually. A highly automated, lower cost process greatly streamlines processing of all invoices from receipt to payment, providing real-time visibility of what's happening in your finance operation, unlocking the key information you need for enhanced financial decision making.
What are the challenges that Accounts Payable (AP) Automation can solve?
Unstructured invoices – dealing with all types of invoices (which have no common format) across the supply chain is a challenge with many issues.
Paper and PDF invoices lead to extensive manual keying and associated keying errors, as well as misplaced paper documents.
These manually intensive, error-prone tasks lead to non-conforming invoices, excess costs, inaccurate payments and the risk of fraud.
Lack of efficiency eliminates the ability to take advantage of early payment revenues.
The opportunity for broader finance transformation is difficult until accounts payable processes are improved and automated.
Can I integrate AP Automation with my other systems?
You can feed all eInvoices into your chosen finance system for matching and approval. Our solutions are system agnostic and are able to integrate with all ERP and financial systems including: Unit4, Infor, MRI, Deltek, SAP, Oracle, Microsoft Business Central, TechnologyOne, Epicor, JD Edwards, Peoplesoft, Netsuite, and Workday.
About us
Proactis has worked with finance and procurement teams for 30 years. We know what the problems look like - and what it takes to fix them.
Partners
We work with a network of trusted ERP partners who help you get Proactis running alongside your existing systems - and make sure it keeps working as your organisation evolves.
Customers
From day one through to long-term use, our team works alongside yours to make sure you get real value from the platform - not just a successful go-live.
Not sure where to start? Let's talk
You don't need a brief to speak to us. Tell us what's frustrating you right now and we'll have an honest conversation about how we can help.