Invoice capture delivered as a service, not a project
Not every organisation has the in-house resource or expertise to implement and run invoice capture software internally.
Proactis Invoice Capture Managed Service gives you the same results - faster processing, fewer errors, better data — without the overhead of managing the technology yourself.
Up and running fast, with minimal effort
Proactis manages the entire setup and onboarding process on your behalf. Your invoices are being captured and processed quickly, without requiring significant internal project resource or technical expertise.
We handle the complexity so your team can focus on running the business.
Why organisations choose the Proactis managed service
The Proactis Invoice Capture Managed Service gives finance teams the results of automation without the complexity of running it - a faster, lower-effort route to a more efficient AP function.
Fast time-to-value, because Proactis manages the setup, supplier onboarding and ongoing service delivery, organisations are processing invoices faster than a self-managed implementation typically allows. You see the benefits quickly, without a lengthy internal project.
Scales with your invoice volumes, whether your invoice volumes grow seasonally or permanently, the managed service scales with you. There is no need to hire, train or invest in additional infrastructure - Proactis adjusts capacity to match demand.
Continuous improvement built in, the service is not static. Proactis monitors performance, identifies opportunities to increase straight-through processing rates and applies improvements proactively. Your AP function gets better over time without additional effort from your team.
No in-house expertise required, the managed service is designed for organisations that want the benefits of invoice automation without needing specialist AP technology knowledge internally. Proactis provides the expertise, the technology and the ongoing management - you provide the invoices.
With the Proactis Invoice Capture Managed Service you get
Full invoice capture
Every invoice received, processed and delivered as an eInvoice
Paper invoices are received and scanned at a dedicated processing centre. PDF and email invoices are captured automatically. Electronic invoices are received via XML, portal or EDI. Every format is handled consistently - without your team needing to manage any part of the capture process.
Supplier onboarding
We manage the onboarding of your suppliers to electronic invoicing
Proactis handles supplier communication, registration and onboarding to the electronic invoicing portal.
Suppliers are guided through the process by our team, reducing the burden on your AP function and accelerating the move away from paper and PDF invoices.
Validation and matching
Every invoice validated before it reaches your finance system
Invoices are automatically checked for duplicates, validated against supplier records and matched to purchase orders.
Exceptions are managed by the Proactis team, with suppliers contacted directly to resolve missing PO numbers or discrepancies - without involving your internal AP staff.
ERP delivery
Validated eInvoices delivered directly to your finance system
Once captured and validated, eInvoices are fed directly into your ERP or finance system for approval and payment.
Proactis manages the integration and monitors delivery to ensure a consistent, reliable flow of processed invoices.
Proven outcomes from organisations like yours
Finance teams in logistics, higher education and local government have used Proactis to automate invoice processing and reduce the cost and complexity of accounts payable. These are three of their results.
Straight-through processing for 10,000 invoices across 30 currencies
Roll Group - a heavy lift and transport logistics business processing 10,000 invoices annually in 30 currencies - implemented Proactis Invoice Capture integrated with Twinfield. The complexity of multi-currency invoice processing is now handled automatically, with straight-through processing removing the need for manual handling.
Currencies handled via automated straight-through invoice processing
Centralised automated invoice processing with improved on-time payments
University of Essex - processing 25,000 invoices annually - implemented Proactis Invoice Capture integrated with Unit4 Business World to replace a fragmented, manual AP process. Invoice processing was centralised and automated, improving on-time payment performance across the institution.
Invoices processed annually through centralised automated capture
60% reduction in invoice processing time: from 72 hours to under 24
Bedford Borough Council - processing 42,000 invoices annually - implemented Proactis Invoice Capture integrated with Unit4 Business Software. Invoice processing time fell from 72 hours to under 24 hours, a 60% improvement that freed the AP team from manual handling and improved payment performance.
Reduction in invoice processing time, down from 72 to under 24 hours
Get guidance tailored to your organisation
Whether you’re exploring options or addressing a specific procurement or finance challenge, our experts are here to help. Speak to a Proactis specialist to discuss your priorities, understand your options, and explore how our solutions could support your organisation.
Explore the full suite Proactis platform
Invoice Capture
Prefer to manage invoice capture in-house? Proactis Invoice Capture gives your team the same technology, with full control over the platform, configuration and supplier management.
AP Automation
The managed service is one part of the full AP Automation suite. Proactis AP Automation connects invoice capture to validation, matching, approval and payment in a single end-to-end process.
Purchase-to-Pay
Connect invoice processing to the full purchase-to-pay cycle. Proactis Purchase-to-Pay ensures that every invoice is matched against a compliant purchase order - so more invoices are processed straight through.
Not sure where to start? Let's talk
You don't need a brief to speak to us. Tell us what's frustrating you right now and we'll have an honest conversation about how we can help.